Notarial Acts
Beyond the inherent competence of natural persons’ civil registration, the Public Notary “Azevêdo Bastos†is competent in the following notary acts:Â
Only people in good public standing are authorized to have their signature authenticated. (“In Portuguese: firmaâ€). This practice avoids the processing of fraudulent documents.
The procedure is as follows: The person (as a general rule, over 18 years old or emancipated) attending a Public Notary office, first presents to the clerk the original documents and a valid identity (ID, recent CNH with picture, documents emitted by the government offices issued by federal law - 6.206/75, a valid passport, in case of a non-resident foreigners in Brazil) as well as the CPF document (a foreigner should request a CPF card at the “Receita Federal†in João Pessoa on Avenida Epitacio Pessoa). The person then fills out a signature card (this act of signature opening is commonly called in Portuguese "abertura de firma") which is then computer scanned and kept in the registry files.
This way, whenever somebody needs to verify/confirm/authenticating a signature (anybody can, not only the subscriber) just go to the notary publics office where the signature was registered and ask the clerk to verify. The public notary will then check the signature through comparison with the registered signature in the public notary’s file and the notary public will then certify this fact.
The signature recognition can also be made by comparison to the original signature or through authentication. The recognition through authentication, demanded by the State Transit Department in charge of vehicle transfer, and granting travel authorization by the parents of underage children (Law 8.069/1990, articles 83 to 85), depends on the personal attendance of the interested parties and the terms registered at the notary publics’ book.
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Please note: The signature recognition cannot be done in documents which are un-dated, incomplete, written on thermal paper or documents that may contain white spaces, within the context.
- Authentication of copies.
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The authentication of a copy consists of certifying that the photocopy conforms with the original presented to the public notary. Only a person of good public standing is authorized and can certify such act. Therefore a person only needs to go to the notary public and ask the clerk for an authenticated copy (in Portuguese “autenticação do documentoâ€) and the clerk will make the copy and certify it. A person can also have a copy of an authenticated copy made at any office, as long as the copy presented to the clerk of the notary publics office is an authenticated copy.
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This way the authentication of copies depends much on the presentation of the original document.
In the State of ParaÃba there is no legal impediment, which prevents the authentication of a public or private document photocopy, authenticated or not.
Copies or group of reprographic copies can be made which originated from an authenticating authority or public office, which issues original documents, such as for example, auction letters, awards, shareholding documents, criminal records, public registration certificates, objection and complaint letters.
Our Service has adopted the following rules:Â Â
1. For documents that have more than one reproduction, each reproduction corresponds to one authentication act;
2. There is no binding norm from the General Justice Magistrate or Federal Legislation that obliges the public notary, to check the texts or the morphologic aspect of the writing, when authenticating photocopies, but, it is (the office’s) duty, to verify, with caution, if the copied document contains erasures or any other signs suspicious and indicative of possible frauds;
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3. The public notary Azevêdo Bastos, cannot authenticate a copy if the original document has erasures, when corrective white-out has been applied, has penciled annotations, or if written on thermal fax-paper.Â
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